Overview
An opportunity has arisen for a strong Office Administrator to provide day to day administrative support to the Service, Installation and Maintenance department within Grove Electrical & Mechanical Services Limited.
This role will involve assisting the organisation of M&E installations/ maintenance. Assisting in price estimates and with the preparation of invoices. Checking and processing time sheets and mileage sheets. Working on tenders collecting information for submission.
This role would suit a good administrator who is good at multitasking and communicating with various departments keeping everyone updated.
Grove Electrical & Mechanical Services Limited working throughout Northern Ireland, ROI and UK.
Responsibilities
• Assist the Contracts & Project Managers with the daily work sheets and pricing, check times and process time sheets with mileage reports.
• Arrange property maintenance & installations.
• Assist with all spreadsheets, complete filing and all other duties as requested.
• Any other duties, as required by the Company to promote business brand awareness.
• Support with all administrative tasks.
• Plan and schedule work that needs to be carried out Communicating with Other Teams/Clients/Sub-Contractors.
• To provide administration support to all clients and stakeholders.
• Monitoring various email inboxes- responding to queries and prioritising in order of urgency.
• Ensuring visits are booked with clients and accesses to the site are arranged.
• Raising new work on the system and closing down work orders.
• Answer the telephone and address all enquiries in a timely and professional manner.
• Help with accounts department as and when required, Sage etc.
• Prepare and collate all documentation for Sub-Contractors payment.
Skills and Qualifications
Essential Skills
• Excellent communication skills with a professional telephone manner.
• Proficiency in Microsoft Office especially MS Excel, MS Word.
Desirable Skills
• 2 years’ experience in the operational service and M&E management.
• Salary strong depending on experience.
Further Information
Work time: 8.00am – 5.00pm. Monday to Thursday Friday 8.00am – 2.00pm. 28 days holiday flexible.
Job Type: Full-time
Benefits:
• Casual dress
• Canteen
• Free parking & On-site parking
• Flexitime negotiable
Education:
• GCSE or equivalent (preferred)
Experience:
• Customer service: 2 years (preferred)
• Administrative: 2 years (preferred)
Language:
• English (required)
Licence/Certification:
• Driving Licence (preferred)
Work Location: In person Dungannon/ Armagh
